Presenter License Consent Waiver

Dear presenter,

We're pleased to have you with us for the event!

This document will help The University of British Columbia (here called UBC), the Robert H. N. Ho Family Foundation Program in Buddhism and Contemporary Society (here called BCS Program) and you to better understand and comply with our legal diligences regarding your image, voice and material usage rights authorization as well as the extent of their usage.

Each section will talk about a different aspect we must cover. We appreciate your time to go through it all.

If there are any questions, extra information or details you want to check before sending us this document, please use the "save and continue" button to make sure your answers are recorded and you can come back later to finish it and - if needed - contact us through the address: bcs.program@ubc.ca.

Thank you kindly,

Basic Data

Let's start with the basics and some important confirmation we need to address you in our communication.

Full legal name(Required)

Please let us know your full name, including middle names.

My legal name is my preferred name.(Required)

Yes, thanks.

No, I'd like to add my preferred name

Preferred name(Required)

Title we should use(Required)

Professor? Doctor? How would you like us to refer to your title?

Website

Do you have a webpage you would like us to link to your profile on our page? Please add it here.

Pronouns(Required)

Please let us know how you would like to be referred as.

She / her

He / Him

They / Them

Other

Please let us know the pronouns here.

Your bio

On the event page we will add a short bio. If you shared a link above that contains your bio and you authorize us to use it, please leave it blank. If you want to add your own, feel free to use this field. Thanks!

Overall Disclaimer

General rule, that applies according to your choices in this form.(Required)

This form is a legal document. UBC is authorized by section 26 of the British Columbia Freedom of Information and Protection of Privacy Act to collect the Images/Recordings and the information on this form based on your choices here.

By reading each field and authorizing each option, you:
- Are aware that UBC may use the Images/Recordings for purposes in connection with promoting UBC and its activities, which may include advertising, promotion and marketing.
- Grant to UBC a non-exclusive royalty free license to record, reproduce, transfer, transmit, and display the Images/Recordings according to your choices below.
- Understand that all images / recording / documents and other files authorized here may be accessed outside Canada, as UBC is known worldwide and our webpages are accessed from several different locations.
- Release and waive claims that you have or may have in the future against UBC, its board of governors, officers, employees or agents arising from or related to the use of the Images in accordance with this Consent and Release.

I have read and I understand the disclaimer above.

Photos Consent

Profile Photo Consent(Required)

We use your photo along with your profile to build our event's landing page, as well as banners to promote the event and its activities.

We may crop, alter size or combine them with other images, text, and graphics to create the event material.

The material will be publicly shared through (but not limited to) our website, social media, partners (from UBC and external), email marketing, newsletters and other similar means.

I understand how UBC uses public recordings

Upload your Profile Photo

Please send us your best photo, high quality and in color. Thank you.

Accepted file types: jpg, png, Max. file size: 20 MB.

Photos from the Event(Required)

Photos from the event (or screenshots for online events) are commonly taken to be used later as proof of the day and a way to capture the atmosphere in general.

Their usage is mainly for: our annual report for our donor, our UBC page media archive and posts on our Social Media (such as Instagram) to celebrate the event.

I AUTHORIZE the BCS Program to use photos with my image

I DO NOT AUTHORIZE the BCS Program to use photos with my image

Recording Consent

Recording for Archive and Report Purposes(Required)

We often record all our events (online, in-person and hybrid) to help us with our annual reports and to keep them as proof of our events. The raw footage is NEVER shared with anyone outside the BCS Program, but we need you to authorize your image to be captured.

I AUTHORIZE the BCS Program to record me for archive purposes

I DO NOT AUTHORIZE the BCS Program to record me for archive purposes

Recording for Public Purposes(Required)

After your event, the recording may be edited and shared post-event.
The edition deletes Q&A, non-official discussions and any other footage outside the strict context of the theme/event.

We have the video embedded on our webpage and we host them on the Asian Studies UBC YouTube Channel. An email marketing with the link to our page with the video is also shared with the audience registered for the day (even if they couldn't attend), to promote the content.

The date, context and other relevant information are always shared as well, preventing the audience to watch it without context.

Quotes from the public recording can be used to share our content online, always pointing to the whole video and making sure the right context is given to the audience.

I understand how public recording can be used.

Public Recording Consent(Required)

I AUTHORIZE the BCS Program to use my image in the recording video for public purposes

I DO NOT AUTHORIZE the BCS Program to use my image in the recording video for public purposes

Other Consents

PDF Presentation

Some presenters don't mind sharing their presentation with us and our audience. They are always shared as PDF (which means no notes or comments are shared), and it's up to you to share the same version as you presented or an edited document.

These materials are always shared with the post-event BCS website page (report or edited video) as downloadable documents.

Yes, I'd like to share it and I can share it now.

Yes, I'd like to share, but only after editions and the event

No, thanks. I don't feel comfortable with that option.

Please upload you presentation (PDF)(Required)

Accepted file types: pdf, Max. file size: 20 MB.

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